Privacy Policy
Last updated: February 5, 2026
1. Introduction
WhatsDone ("we", "our", or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our Service.
2. Information We Collect
Account Information: When you sign up using Google, we receive your name, email address, and profile picture from Google.
Email Data: With your permission, we access your Gmail messages to provide our email management and AI extraction features. This includes email content, metadata, attachments, and labels.
Usage Data: We collect information about how you interact with our Service, including features used, actions taken, and preferences set.
3. How We Use Your Information
We use your information to:
- Provide, maintain, and improve our Service
- Extract action items and tasks from your emails using AI
- Sync and display your emails within our interface
- Send you notifications about tasks and deadlines
- Respond to your inquiries and provide customer support
- Improve our AI models to better serve you (with anonymized data)
4. Data Storage and Security
Your data is stored securely using industry-standard encryption. We implement appropriate technical and organizational measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction.
5. Data Sharing
We do not sell your personal information. We may share your information only in the following circumstances:
- With your consent
- To comply with legal obligations
- To protect our rights and prevent fraud
- With service providers who assist in operating our Service (under strict confidentiality agreements)
6. AI and Machine Learning
Our Service uses AI to analyze your emails and extract actionable items. The AI processing happens on secure servers. We may use anonymized and aggregated data to improve our AI models, but we never share your personal email content with third parties for this purpose.
7. Your Rights
You have the right to:
- Access your personal data
- Correct inaccurate data
- Delete your account and associated data
- Revoke Gmail access at any time
- Export your data
- Opt out of non-essential communications
8. Data Retention
We retain your data for as long as your account is active or as needed to provide you with our Service. If you delete your account, we will delete your personal data within 30 days, except where we are required to retain it for legal purposes.
9. Cookies and Tracking
We use essential cookies to maintain your session and preferences. We do not use third-party tracking cookies for advertising purposes.
10. Changes to This Policy
We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the new policy on this page and updating the "Last updated" date.
11. Contact Us
If you have any questions about this Privacy Policy or our data practices, please contact us at [email protected].